BeforeSeparate spreadsheets
AfterOne shared system
Custom business software
One system built around how your team works, so everyone sees the same information.
ExampleWeinlaeder Seed Company
Unclunk
your business.
We build custom software and AI automation that gets your team off spreadsheets, double entry, and manual processes.
20 years of experience working with businesses and building software.
What we build
BeforeDetails typed by hand
AfterFilled in by AI
AI automation
AI takes on repetitive work, like reading documents and entering the details.
ExampleSmarter AircraftBeforeTyped into each program
AfterEntered once
System integrations
Your programs share information, so staff enter it once and the rest update on their own.
ExampleEagle Medical BillingHi, we’re Malcolm and Michael.
Malcolm Felt
Systems & Engineering
Malcolm spent 12 years leading product engineering teams. He designs the systems, writes the code, and handles technical support.
Michael Salmon
Solutions Consulting
Michael has spent 8 years advising business owners on software and processes. He works through the requirements, defines the scope, and plans the project.
See our work
BeforePDF details typed into spreadsheets
Smarter Aircraft
A listing platform that reads aircraft documents for the team.
Smarter Aircraft manages every listing in a platform we built. AI reads the aircraft documents and fills in the listing details, and follow-up with brokers is automated.
View project
BeforeContracts and bins tracked in separate spreadsheets
Weinlaeder Seed Company
Inventory and contract tracking built for a seed company.
Off-the-shelf inventory software would have forced Weinlaeder into workarounds. We’re building a system around how they already track contracts, acreage, and bin inventory.
View project
BeforeClaims retyped from PDF reports
Eagle Medical Billing
Claim PDFs read automatically instead of retyped.
Eagle’s billing system only produces PDF reports, so staff were retyping claims into a spreadsheet. Now the system reads the PDFs, checks them against existing records, and lists failed claims for follow-up.
View project
BeforeQuotes built by hand
JTR Specialties
Quotes based on the shop’s real costs.
JTR used to build quotes by hand and estimate the margin job by job. Now the quoting tool works from the shop’s own cost figures, so the margin is clear before a quote goes out. We also built their brand and website.
View project
BeforeBilling questions waiting in voicemail
Integrated Clinix
Billing calls answered, with notes ready for the callback.
Billing questions used to pile up in voicemail. Now an AI voice agent answers, asks what the call is about, and screens out spam, so staff know the question before they call back.
View projectDo you need custom software?
Not always. If an existing product does what you need, we’ll tell you. These are the signs that custom software is worth it.
You’ve changed how you work to fit your software.
Your process has rules the software can’t handle, so staff work around it with spreadsheets and manual checks.
You pay for several tools that each do part of the job.
Each one holds some of the information, and staff move it between them by hand.
You’ve outgrown the tools you started with.
The spreadsheets and apps that worked when the business was smaller can’t keep up with the volume now.
How a project works
-
Explore the problem
We talk through how the work gets done today and what’s slowing your team down. If custom software isn’t the right fit, we’ll tell you.
-
Test a working prototype
You try a working version early, so you can see how it fits your work before the full build.
-
Build for production
We build the full system. Your team tests it with real work, and we fix anything that comes up before launch.
-
Go live
We help your team switch over. After launch, we host the system and keep improving it as your needs change.
Common questions
Price depends on the scope, integrations, and complexity of the workflows. We talk through pricing once we understand what needs to be built.
No. We can start with the current process and what needs to change. A walkthrough of the existing tools and a real job helps us define the requirements.
Staff will need to explain the process, answer questions, and test working versions. We agree on that involvement during scoping.
Yes. You own the code and can move hosting and maintenance to another provider.
Not automatically. We decide how data is handled as part of the design. For Eagle Medical Billing, for example, we built document processing that runs inside their own environment without sending claim data to an external AI service.
Yes. We build websites and offer SEO, AI search visibility, and lead generation as standalone services. See our website and marketing services.
Malcolm Michael We’d love to work with you
Tell us what you’d like to fix. We’ll reply within one business day.
Get in touch →Or email us directly: hello@hellospark.ai